Welcome to the
The Neighbourhood Messenger is an electronic newsletter distributed exclusively to members of the Adolphustown-Fredericksburgh Heritage Society. We suggest that you encourage anyone you think might be interested in receiving a copy of The Neighbourhood Messenger to join our Society. A lifetime membership costs $5, and in addition to ensured e-mail delivery of the newsletter, Society membership entitles those interested in our local heritage to be kept informed of, and participate in, all aspects of Society activities. Anyone can become a member by sending a cheque for $5 made payable to the Adolphustown-Fredericksburgh Heritage Society, c/o Kathy Staples, 1105-828 Sutton Mills Court, Kingston, Ont., K7P 2S9.
If you are not currently an AFHS member, please consider becoming one!
A PDF of a printable membership form can be found HERE
Individuals interested in the history of the township met on a number of occasions commencing in the fall of 1987. No minutes were taken during these early meetings. A wide range of options was discussed. Persons such as Dorothy Duncan from the Ontario Historical Society and Jane Foster from Lennox and Addington County Museum and Archives offered suggestions as to the objectives to be considered.
By the fall of 1989 the South Fredericksburgh Heritage Committee was an affiliate of the Ontario Historical Society and registered as a Not-for-Profit Organization.
Fund raising activities included an auction sale and many pie socials. The Committee was fortunate to have also received financial assistance from the municipality. Later, the sale of various publications provided funds for the on-going projects.
To-date, the Committee has published fourteen booklets/books as well as currently compiling photographic archives of township houses. Lists of marriages, births, baptisms and the names of those buried in the township cemeteries have been compiled. Abandoned burial sites have been enhanced, often with the direct physical effort of Committee members. Many photographs have been taken of the house sites in the township and are on file. Since its formation, the Committee has provided historical information at numerous community events.
The Adolphustown-Fredericksburgh Heritage Society
In 2009, the South Fredericksburgh Heritage Committee was expanded to include the townships of Adolphustown and North Fredericksburgh,
and the name was changed to the Adolphustown-Fredericksburgh Heritage Society.
ADOLPHUSTOWN-FREDERICKSBURGH HERITAGE SOCIETY
NAME The organization shall be called the Adolphustown-Fredericksburgh Heritage Society, hereinafter called the Society.
OBJECTIVES The purpose of this Society shall be to bring together those people interested in the diverse historical heritage of the former Townships of Adolphustown, South Fredericksburgh and North Fredericksburgh, now part of the Town of Greater Napanee, to research, retain, preserve and present historical facts pertaining to this area. More specifically, the aims and objectives shall be:
1. To undertake and promote the study and publication of historical research in the former Townships of Adolphustown and North/South Fredericksburgh.
2. To disseminate historical information, to arouse an interest in the past, and to encourage the preservation of historical, archaeological, and architectural heritage of the area by publishing or printing material; by marking buildings, sites or other features of the historical landscape; by holding public meetings, lectures and exhibitions; and by undertaking a variety of information sharing, publicity and public education programs.
3. To do all such proper things as are necessary, incidental or conducive to attaining the aims and objects of the Society.
4. The Society shall be carried on without purpose of gain for its members, and any profits or gains for its members, and any profits or gains to the organization shall be used in promoting its objectives.
MEMBERSHIP Membership in this Society shall be open to any person interested in area heritage, and such person may be enrolled as a member upon receipt of a fee in accordance with the By-Laws of the Society. Voting privileges will be confirmed, as requested, by a valid membership card. Categories of membership have been established in the By-Laws.
OFFICERS The officers shall be a President, a Vice President, a Treasurer, a Secretary, a Book Director, a Communications Director, a Webmaster and three Directors at Large. These officers, and others that may be appointed from time to time, shall constitute the Executive Committee.
BY-LAWS By-laws shall be established and set forth as may be required but conditional By-Laws are not permitted nor shall any By-Law be established or amended unless in accordance with the constitution of this Society. By-Laws may be introduced, revised, altered or amended only upon due notice being given to the membership at least thirty (30) days prior to the Annual General Meeting or such special meeting as may be called to deal with the matter. A vote of two-thirds (2/3) of the membership present shall be required to establish, revise or amend any By-Law.
AMENDMENT The Constitution of the Society may be revised, amended or altered only upon due notice given to the membership not less than thirty (30) days prior to the Annual General Meeting or such special meeting as may be called to consider the matter. A vote of two-thirds (2/3) of the membership present shall be required to pass any revision or amendment. All proposed amendments shall be submitted in writing.
DISSOLUTION In the event that the Adolphustown-Fredericksburgh Heritage Society ceases to exist, such funds and historical documents, records and possessions of the Society as may remain after providing for all debts and obligations of the Society shall be distributed in the most advantageous manner possible. The remaining cash on hand and other possessions shall be distributed at the discretion of a majority of the Members in attendance at a special meeting called for the purpose of the dissolution of the Adolphustown-Fredericksburgh Heritage Society.
ADOLPHUSTOWN-FREDERICKSBURGH HERITAGE SOCIETY
1) Member. Membership is open to any person who pays the fee as determined from time to time by the Society. A membership card shall be the receipt and proof for voting.
2) Honourary Member. From time to time, the Society may decide to award honourary memberships to recognize special contribution to the Society by individuals.
(a) Both categories of membership shall:
(b) A member of the Society may resign at any time submitting a resignation in writing but no refund of fee shall be made.
DUTIES OF OFFICERS
President. The president is the chief executive officer of the Society and shall preside at all meetings. The president shall report annually on the activities of the Society at the Annual General Meeting and shall appoint members of committees and delegates not otherwise provided for in the By-Laws. The president is an ex-officio member of all committees.
Vice President. The vice president shall assume the duties of the president in the event of absence, incapacity or resignation of the president.
Secretary. The secretary shall be responsible for all the correspondence of the Society and shall keep and distribute the minutes of the meetings of the Society. The secretary shall promulgate an agenda before every meeting.
Treasurer. The treasurer shall be responsible for the safekeeping of the society funds and for maintaining adequate financial records. The treasurer shall deposit all monies received with a reliable banking company. Numbered cheques signed by the treasurer and one other authorized signature shall pay out all monies. The treasurer shall obtain executive approval for all disbursements in excess of fifty dollars ($50.00) and shall render an annual report as soon as possible after the conclusion of the fiscal year. The treasurer shall provide regular financial reports as required by the president. The treasurer is responsible for the annual OHS report.
Webmaster. The webmaster is responsible for establishing and updating the Society website. The webmaster shall be responsible for answering, or redirecting to other executive members, all queries regarding the Society and website.
Book Director. The book director is responsible for the safe keeping, control and selling of the Society produced books and shall work closely with the webmaster for on-line sales. This director shall coordinate book table selling events. The book director shall submit a report annually and at other times as required by the president.
Communications Director. The communications director is responsible for the membership programme and shall submit a report annually and at other times as required by the president. The communications director is responsible for coordinating outreach events such as newspaper articles, guest speakers and all other publicity regarding the Society including organizing the Annual General Meeting.
Directors at Large. The executive shall appoint directors at large as necessary to perform specific duties or to increase the numbers of the executive.
Executive Approval The president, vice president, secretary, treasurer, webmaster, book director, communications director and the directors at large shall constitute the Executive. In matters requiring executive approval at least five members of the executive, including the president, shall be consulted. In the case of a tie vote, the president shall have the deciding vote.
TERMS OF OFFICE
The Executive Officers shall be elected annually. Normally they shall be limited to three consecutive terms, but the limitation need not apply provided that two new directors are elected each year. In all cases, directors shall become eligible for re-election after absence from office of one year.
General meetings of the Society, of which there shall be no fewer than two in any calendar year, shall be held on dates and in places to be determined by the executive.
The Annual General Meeting of the Society shall be held in the month of November each year unless otherwise directed by the executive.
Meeting notices shall be circulated to all members at least fifteen (15) days in advance of the each special, general or annual meeting.
At any special, general or annual meeting, one quarter (1/4) of the members in good standing shall constitute a quorum.
Special meetings shall be called upon the written request of the secretary by ten (10) members in good standing of the Society. The meeting so requested must be held within thirty (30) days of the receipt of such request. Special meetings may be called by the executive at any time.
Standing or special committees may be appointed by the President as directed by the Society
Executive Adolphustown-Fredericksburgh Heritage Society 2013-2014
President: Angela Cronk Contact
Vice President: John Gordon Contact
Secretary: Kathy Staples Contact
Treasurer: Stan MacMillan Contact
Webmaster: Susan Wright Contact
Book Director: Peter Cameron Contact
Communications Director: Jane Lovell Contact
Pat Galt, Grant Huyck, Judy Smith, Lyle Smith
As a last note... all information provided on the site is done so on a volunteer basis .
Donations to the Adolphustown-Fredericksburgh Heritage Society are welcome.
A tax receipt will be sent for donations of $25 or more.
Should you wish to make a financial contribution, it may be sent to :
Adolphustown-Fredericksburgh Heritage Society
c/o Stan MacMillan, Treasurer
8225 Loyalist Parkway
R. R. # 1
Canada, K0H 1G0